2. Participation

The event is open to anyone aged 18 and over who are in possession of either (a) a valid medical certificate, which does not expire before October 24, 2015 and indicates that the person can participate to long distance runs, or (b) a valid license issued by a sports federation. These documents will be checked by the organization before the race.

3. Registration

a) Registration procedure

Only registered runners can participate to the event. Online registration at cappadociaultratrail.com web site closes on October 1, 2015, or when the maximum number of 250 participants have registered.

A registration cannot be transferred, and organization will not allow another person to run on behalf of a registered participant.

a) Registration fee

The registration fee is 45 Euro until August 15, 2015, 60 Euro between August 16-October 1, 2015. For participants who register after June 1, 2015 the registration fee is paid at registration time (or within 3 days for bank transfer). For participants who have registered before that date, the registration fee can be paid by one of the methods listed on the web site until October 1, 2015. The amount of the registration fee is based on the payment date. After August 15, 2015, the fee will be increased automatically. Registrations which are not paid until October 1, 2015 will be cancelled. Only registrations with full payment will be taken into consideration for the maximum participant limit. For the final participant list, priority will be given to registrations that have completed the payment process over registrations that pre-date these but are unpaid. Organization has the right to reduce this fee under certain conditions.

Registration fee includes:

• Airport transfer before and after the race from Kayseri or Nevsehir airports to Urgup
• Race bib
• Timing
• Race t-shirt
• Assistance and refreshments along the route
• Pasta party before the race
• Refreshments after the race
• Finisher vest for participants who successfully completed the race
• Finisher medal for participants who successfully completed the race

c) Cancellation

Registration fee will be refunded entirely within a month if a registration is cancelled before October 1, 2015. There won't be any refunds after this date.

No refund of the registration fee will be made should the race be cancelled or interrupted due to reasons beyond the control of the organization, such as bad weather conditions.

4. Distribution of Race Packs

Race packs including the race bibs will be distributed at the registration area in Urgup city center on the dates listed below. Location of the registration area is available at https://goo.gl/maps/mt6BJn9Kq8w.

• October 23, 2015 Friday – 10:00-24:00
• October 24, 2015 Saturday – 05:00-06:45

5. Race Start

The race starts on October 24, 2015 at 7:00 at Cumhuriyet Square, Urgup. Participants are required to be at the start area at least 30 minutes in advance, i.e. before 6:30.

There will be changing rooms and a bag deposit. The deposited bags can be retrieved at 62. km and at the end of the race by showing the race bib. The Organization cannot be held responsible for any items left unattended in or outside of the bag deposit area.

6. Race Route

Cappadocia Ultra Trail takes the following route with a total distance of 110 km with a variation in altitude of 3,485 m:

Urgup, Ortahisar, Ibrahimpasa, Zemi Valley, Guvercinlik, Uchisar, Goreme, Cavusin, Akdag, Urgup, Karacaoren, Karain, Karlik, Mustafapasa, Urgup.

Most of the route is on trekking paths and rocky ground with dense vegetation in certain sections. Participants are strongly advised to have experience in running on such a terrain.

The route will be marked with reflective bands and other means. Any departures from the official route entails disqualification.

7. Checkpoints and Time Limits

There are 9 checkpoints along the race route. Passages from these points will be timed, and various refreshments will be available. Each checkpoint has a time limit listed below. Participants who arrive a checkpoint after the designated time limit will not be allowed to continue.

When leaving a checkpoint, participants should have sufficient water and food until the next one. The refreshments at the checkpoints are only for the consumption of the runners carrying a visible race bib.

Participants can get external support at designated areas in the checkpoints. Supporters can accompany the participants by running within 200 m before and after a checkpoint. Getting support outside the checkpoints is not allowed.

Shuttle buses shall be present to pick up the participants that withdraw or are injured and take them back to the finish area. Participants who abandon the race between two checkpoints should inform the organization as soon as possible and return back to the closest checkpoint or the finish area.

Urgup checkpoint at 62 km is also a life base. Unlike other checkpoints, hot meal will be served and there will be a sleeping area. Participants can also take back their deposited bags here. The organization cannot be held responsible for any items left unattended in or outside of the bag deposit area.

8. Environmental Awareness

The race takes place in an important natural park of Turkey with a natural ecosystem. Participants are therefore required to fully respect the natural environment, in particular by not throwing away rubbish, and harm the natural habitat. Acting otherwise shall lead to disqualification. In order to reduce the amount of garbage, there won't be any plastic cups at the refreshment points. Participants are required to carry their own drinking cups or water bottles.

9. Health and Safety

In case of bad weather conditions, such as dense fog or storm, the organization reserves the right to make last minute changes in order to prevent potential hazards or difficult conditions for the participants. This may include suspending or cancelling the race, or making modifications to the route. The participants should obey these decisions. Any changes will be announced to the participants before the race, or at refreshment points during the race.

Medical teams and ambulance will be present at the main refreshment stations and important points determined by the organization. Their exact location will be announced before the race. Medical personnel can check the participants during the race and decide to stop their race if deemed necessary for health reasons. The participants should obey these decisions.

10. Mandatory Equipment

During the race, the participants are obliged to carry the mandatory items listed below:

• At least 1 lt of water
• Race bib (should be visible all times)
• Mobile phone (organization and emergency numbers should be present)
• Emergency blanket
• Whistle
• Waterproof outer shell
• Hat, cap or bandana
• Head lamp with spare batteries
• Cup or water bottle (there won't be plastic cups at refreshment points)
• Trail running shoes
• Timing chip (if distributed by the organization)

These may be checked before distributing the race bib and at any point during the race. Participants without any of the mandatory items shall be disqualified and will not be allowed to continue the race.

Timing chip, if used, should be returned back after the race; otherwise, it's cost will be charged from the participant.

In addition to the list above, it is strongly recommended to carry the following material:

• Food (e.g. energy gels or bars)
• Long sleeve shirt
• Gloves
• Elastic bandage
• Poles

Participants running with poles should carry them from start to finish; they cannot leave the poles as any intermediate point.

11. Disqualification and Time Penalties

The following actions lead to immediate disqualification from the race:

• Not passing from any of the checkpoints.
• Taking a short cut or using a vehicle.
• Getting support except designated refreshment points.
• Failing to help a participant in difficulty.
• Throwing away rubbish or harming the natural habitat.
• Rejecting to be checked by the medical personnel.
• Not obeying the decisions given by the medical personnel or organization.
• Not carrying the mandatory items, or rejecting their check by the organization.

Disqualified participant will not be allowed to continue the race.

For participants running with poles, leaving them at an intermediate point before finish is subject to 1 hour time penalty.

12. Results

Partial results during and the official results after the race will be announced at cappadociaultratrail.com web site.

Results will be ranked in the following categories:

• Overall
• Men/Women Overall
• Men/Women 40- (1976-1997)
• Men/Women 40+ (1975 and older)

13. Prizes

There are no cash prizes. Each participant who completed the race within the maximum time limit will be given a finisher vest and medal.

Non-monetary prizes shall be awarded to the first 3 participants in the following categories (subject to sponsorship):

• Men Overall
• Women Overall

14. Rights of Visual Material Use

The participants authorize the Organization to freely use any images and videos depicting them during the event.

15. Waiver of Responsibility

Voluntary registration and subsequent participation in Cappadocia Ultra Trail indicates full acceptance of the rules and any changes they may have to undergo. By registering, the participant exempts the organizers from any liability, whether civil or criminal, for damage to persons and/or property caused by or to him/her.

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